Madsoft Business

MadSoft Business is an integrated inventory and accounting solutions that enable real time updates of stock level and accounting modules when sales and purchases are made.

You will love the ability to easily create invoices via loading of multiple quotation or sales order into invoices, the ease to track stock level to avoid stock out or aged stock and have the knowledge of customer required delivery and customers’ transactions’ history at your fingertips with the peace of mind that your financial reports are up to date.

Controls like prompt when item selling, price is below stock item minimum selling price or when customer credit limit has exceeded allow you to focus on your business.

To complement its existing features, there are also add-on solutions – MadSoft SwiftPay, MadSoft SMS, MadSoft Scan-Match-Print and MadSoft Excel Import.

Features

Credit Limit Control

Get to know which customer has exceeded their credit limit

Real time and integrated

Real time posting of inventory information into accounting modules

Prompt Alert

Alert prompted when input price in quotation / invoice is lower than minimum price

Stock Inquiry

Better control of stock management to meet customer orders delivery timelines

Selling Price Inquiry

Flexibility of selecting selling price from the price history to avoid under or over pricing to customers

PR Approval

Exercise control in

(a) overstocking of stock items and

(b) incorrect pricing to suppliers

Profit Estimator

System will auto calculate the profit margin of quotation / sales order / invoice with the choice of selecting diff costing method

Customer Buying Pattern

Customer buying pattern can act as a basis when doing purchase forecast for stock items

Customer Payment Behaviour

Based on customer payment behaviour can determine if the customer is a good paymaster

Customer/Supplier History by Stock Item

Unlimited period of customers’ buying history and suppliers’ purchase history as basis for analysis and forecast trend

Multiple DO to Invoice

Flexibility of loading the delivery order / sales order information to the invoice

Multiple Payment Modes

Support a variety of payment modes like visa, master, cash, cheque and more

Back to Back Order

Reduce manual entry and save time by converting your customer Sales Order into Purchase Order to send to supplier

ADD ON SOLUTIONS MadSoft SwiftPay

Integrate payment with the bank for digital payment to pay to suppliers

ADD ON SOLUTIONS MadSoft SMS

Text notification to single or group of customers/suppliers simultaneously

ADD ON SOLUTIONS MadSoft Excel Import

Generate quotation/sales order/sales invoice/cash sales/PR/PO/GRN/supplier invoice thus massively reducing user duplicate entry time

Modules

General Ledger

The MadSoft Solutions General Ledger module comes with more than 70 industry-specific and ready-to-use templates to jump-start operations. The templates are designed for even non accounts-trained users to start using immediately.

Chart of Account
Receipts Vouchers
Payment Vouchers
Journal Entries
Bank Reconciliation
Budget Maintenance
Asset & Depreciation Maintenance
Opening Maintenance
Reports

Debtor

The MadSoft Solutions Accounts Receivables Module is designed to enhance efficiency in risk management by providing up-to-date information on business transactions.

Powerful functions allow users to generate real-time statements and reports for in-depth analysis of receivables and collection by user-defined periods, areas, customer categories, status and sales personnel.

Customer Accounts
Debtor Categories
Debtor Areas
Invoice Entries
Receive Payments
Credit Note Entries
Debit Notes Entries
Debtor Opening Balance
Transactions Knock-Off
Finance Charges
Reports

Creditor

The MadSoft Solutions Accounts Payable Module is designed to efficiently manage the company's expenditure. This module helps to track and take advantage of term discounts, predicting cash requirements and tracking payments to ensure that there is no double payment.

Supplier Accounts
Supplier Categories
Bills Entries
Pay Bills
Creditor Credit Notes
Creditor Debit Notes
Creditor Opening Balance
Bills Knock-Off
Reports

Project

Project Maintenance
Reports

Sales

The MadSoft Solutions Sales Module is a powerful module that manages the sales cycle for users. This module handles quotations, sales orders, delivery orders, invoicing and sales returns. It also provides functionality to manage customers and back-orders fulfilment, allowing timely delivery to meet customer requirements. The Sales Module is fully integrated with the Accounts Receivable and Inventory Control modules, providing a seamless information flow for the management of customer accounts.

Quotations/Estimates
Sales Orders/Contracts
Delivery Orders
Invoices
Debit Notes
Credit Notes
Cash Sales
Reports

Purchases

The MadSoft Solutions Purchase Module assists to maintain a consistent and organised relationship between company and suppliers in order to serve customers better. Users are able to produce purchase orders and track purchase/receiving activities. This module boasts built-in multi-level purchase requisition approval controls which help management with better budget forecasts.

Purchase Requisitions
Purchase Orders
Goods Received Notes
Purchase Invoices
Purchase Returns
Reports

Inventory

The MadSoft Solutions Inventory Module assists to monitor stocks turnover to reduce over or under stocking and manage stocks at multiple locations.
- Stock Issue
- Stock Issue Return
- Stock Adjustment
- Stock Ledger (qty & value)
- Up to 5 types inventory costing method
- Negative Stock Level Checking
- Re-order Level Checking
- Minimum stock quantity control checking
- Cost Secret Code
- Stock Transfer
- Multi-Location
- Print Barcode Label

Others

New/Open/Close Company
Company Profile
System Options
Change Password
User Maintenance
Term Maintenance
Change Code
Backup/Restore Database
Custom SQL
Scan Database
Database Validation
Import Data from XML File
Export Data to XML File

01Reports

General Ledger

Account Opening Balance Listing
Balance Sheet Comparison & Quarterly

Balance Sheet With 3 Columns

Bank Reconciliation

Creditor Credit Note Journal

Creditor Debit Note Journal

Creditors Balance (YTD)

Creditors Balance(MTD vs YTD)

Creditors Balance(With Opening & Closing)

Chart of Account

Debtor Credit Note Journal

Debtor Debit Note Journal

Debtors Balance(MTD vs YTD)

Debtors Balance(With Opening & Closing)

Debtors Balance(YTD)

Fixed Assets Budget Report

Fixed Assets Report

General Journal

General Ledger

Journal Listing

Journal Voucher

Note to Accounts

Payment Voucher

Payment Journal

Payment Listing

Payment Listing With Detail

Post Dated Cheque Issued Listing

Post Dated Cheque Received Listing

Profit & Loss Account Comparison Report

Profit & Loss Account With Budget

Purchase Journal

Receipt Voucher

Receipt Journal

Receipt Listing

Receipt Listing With Detail

Sales Journal

Statement of Receipts & Payments

Trading and Profit & Loss Account (With Ratio)

Trading and Profit & Loss Statement

Trial Balance (MTD vs YTD)

Trial Balance (With Opening & Closing)

Debtor

Collection Report
Collection Report By Agent

Collection Report By Area

Collection Report By Debtor

Collection Report By Debtor Category

Collection Report By Transaction Type

Credit Note Listing

Customer Agent Listing

Customer Area Listing

Customer Category Listing

Customer Listing

Customer Listing with Notes, Currency etc

Customer Mailing Label

Customer Statement

Debit Note Listing

Debtor Actual Sales & Budget

Debtor Actual Sales & Budget By Agent

Debtor Actual Sales & Budget By Area

Debtor Actual Sales & Budget By Category

Debtor Actual Sales & Budget By Project

Debtor Control Summary

Debtor Ledger

Debtor Ledger with Knock Off Bill

Debtor Matching Listing

Debtor payment Listing (Detail)

Debtor Payment Matching Listing

Debtor Sales & Collection

Debtor Sales & Collection By Agent

Debtor Sales & Collection By Area

Debtor Sales & Collection By Category

Debtors Aging 12 Months

Debtors Aging Report (Detail)

Debtors Aging Report (Summary)

Due Invoice By Agent

Due Invoice By Agent/Debtor

Due Invoice By Agent/Debtor Category

Due Invoice By Area

Invoice Listing

Invoice Listing By Agent

Invoice Listing By Area

Invoice Listing By Debtor

Invoice Listing By Debtor Category

Mail Merge

Official Receipt

Overdue Reminder Letter

Prospect Customer Listing

Statement of Account (Balance B/F)

Statement of Account (Open Item)

Statement of Account (With Knock-Off Details)

Creditor

Bill Listing
Bill Listing By Creditor
Creditor Aging
Creditor Aging Report (Detail)
Creditor Aging Report (Summary)
Creditor Actual Purchases & Budget
Creditor Actual Purchases & Budget by Area
Creditor Actual Purchases & Budget by Category
Creditor Actual Purchases & Budget by Project
Creditor Actual Purchases & Budget by Purchases
Creditor Control Summary
Creditor Ledger
Creditor Matching Listing
Creditor payment Listing (Detail)
Creditor Payment Matching Listing
Creditor Purchase & Payment
Creditor Purchase & Payment by Agent
Creditor Purchase & Payment by Area
Creditor Purchase & Payment by Category
Creditor Statement of Account
Creditor Statement of Account (Balance B/F)
Creditor Statement of Account (Open Item)
Due Bill By Creditor
Due Bill By Creditor Category
Paybill A4 with Knock Off
Payment Voucher
Remittance Advice
Supplier Area Listing
Supplier Category Listing
Supplier Credit Note Listing
Supplier Debit Note Listing
Supplier Ledger
Supplier Listing
Supplier Mailing Label
Supplier Purchase Listing

Sales

Cash Sales
Cash Sales Register
Credit Note
Credit Note Register
Debit Note
Debti Note Register
Delivery Order
Delivery Order Listing
Delivery Order Listing By Agent
Delivery Order Listing By Debtor
Delivery Order Listing with GST
Delivery Order Register
Outstanding DO By Customer
Outstanding DO By Customer, Document
Outstanding DO By Item
Outstanding DO By Item, Customer
Outstanding Quotation By Customer
Outstanding Quotation By Customer, Document
Outstanding Quotation By Item
Outstanding Quotation By Item, Customer
Outstanding SO By Customer
Outstanding SO By Customer, Document
Outstanding SO By Item
Outstanding SO By Item, Customer
Quotation
Quotation Listing
Quotation Listing By Agent
Quotation Listing By Debtor
Quotation Listing with GST
Quotation Register
Sales Analysis
Sales Credit Note Listing
Sales Credit Note Listing By Agent
Sales Credit Note Listing With GST
Sales Debit Note Listing
Sales Debit Note Listing By Agent
Sales Debit Note Listing With GST
Sales Invoice
Sales Invoice Listing
Sales Invoice Listing By Agent
Sales Invoice Listing By Currency With Foreign Currency
Sales Invoice Listing By Debtor
Sales Invoice Listing With Foreign Currency
Sales Invoice Listing With GST
Sales Invoice Register
Sales Margin Analysis
Sales Margin Analysis By Agent
Sales Margin Analysis By Agent with item
Sales Margin Analysis By Area
Sales Margin Analysis By Area with item
Sales Margin Analysis With Items
Sales Order
Sales Order Listing
Sales Order Listing By Agent
Sales Order Listing By Debtor
Sales Order Listing With GST
Sales Order Register

Purchase

Goods Received Note
Goods Received Note Listing
Goods Received Note Register
Outstanding GRN By Document
Outstanding GRN By Item
Outstanding GRN By Item Supplier
Outstanding GRN By Supplier
Outstanding GRN By Supplier Document
Outstanding Purchase Order By Item
Outstanding Purchase Order By Item Document
Outstanding Purchase Order By Supplier
Outstanding Purchase Order By Supplier Document
Outstanding Purchase Requisition
Outstanding Purchase Requisition By Item
Outstanding Purchase Requisition By Item Supplier
Outstanding Purchase Requisition By Supplier
Outstanding Purchase Requisition By Supplier Document
Purchase Analysis By Item
Purchase Invoice
Purchase Invoice Listing
Purchase Invoice Register
Purchase Order
Purchase Order Listing
Purchase Order Register
Purchase Requisition
Purchase Requisition Listing with GST
Purchase Requisition Register
Purchase Return
Purchase Return Listing
Purchase Return Register

Stock

Bill Of Material Inquiry
Items Profit Margin
Material Consumption Report
Material Consumption Summary Report By Production Batch
Month End Stock Balance
Month End Stock Balance By Location
Overstocked Status Report
Stock & Service Item Listing
Stock & Service Item Listing By Category
Stock & Service Item Listing By Class
Stock & Service Item Listing By Group
Stock Account Preset Listing
Stock Adjustment Form
Stock Adjustment Listing
Stock Balance Analysis
Stock Break Even By Item
Stock Category Listing
Stock Class Listing
Stock Group Listing
Stock Issue Form
Stock Issue Listing
Stock Issue Return Form
Stock Issue Return Listing
Stock Ledger in Qty
Stock Ledger in Qty & Value
Stock Location Balance Reports
Stock Location Listing
Stock Movement
Stock Price Listing
Stock Price Listing By Category
Stock Price Listing By Class
Stock Price Listing By Group
Stock Reorder
Stock Reorder With SO & PO status
Stock With No Movement Report
Stocktake Check List
Stocktake Listing
Stocktake Variance
Top Performance Stock
Top Performance Stock By Class
Top Performance Stock By Group

Multi-Currency

Creditor Aging By Currency
Creditor Ledger Multi-Currency Ledger
Creditor Statement Of Account
Debtor Statement Of Account
Debtor Aging By Currency
Debtor Ledger Multi-Currency Ledger
Sales Invoice Listing with Foreign Currency

Project

P&L With Budget
Project Balance Sheet

Project Balance Sheet With 3 Column

Project Ledger

Project Listing

Project Note To Account

Project P&L Comparison Report

Project P&L With Ratio

Project Profit Margin

Project Profit Margin Summary

Project Trial Balance